Terms and Conditions

BOOKING TERMS & CONDITIONS

These booking conditions, together with our Privacy policy and any other written information we brought to your attention before we confirmed your booking, apply to your booking with Shape Shifters Limited. Please read them carefully as they set out your respective rights and obligations.

In these booking conditions references to ‘you’ and ‘your’ include the first named person on the booking and all persons on whose behalf a booking is made or any other person who is added to a booking or to whom a booking is transferred.

We act in the following capacities: as an escape experience game provider (for corporate team buildings, friends and family outings, etc.). Our obligations to you may vary depending upon which arrangements you book with us and we have tried to set them out below as clearly as possible.

1 Age restrictions & Students

a. Recommended Ages
Escape Games

Our puzzles are most suitable for players over the age of 8. Children under 8 years of age can join Shape Shifters Limited missions only as part of a group of majority older players since our rooms are not designed to be child-safe and contain items, such as cupboard doors and small objects, that could be hazardous to small children whilst accompanying adults are distracted by the game.

The Resurrectionist game is recommended for ages 12+, as it contains themes of mild horror. Children under 12 are permitted to play these rooms, but under close parental supervision and on the understanding that we do not recommend this game as a suitable first choice for players under the age of 12. 

Cocktail Masterclasses and other Hosted events

It is a legal requirement for everyone participating in any event in which they will consume alcohol that they be 18 years or older. Our team reserves the right to enforce our Challenge 25 policy and request ID, therefore we would encourage all participants planning on participating in an activity which includes consumption of alcohol to take ID with them.


b. Players under the age of 18

We require an adult over the age of 18 to be a paying participant in all escape games. This is included in the maximum capacity in each room (so the maximum number of young people under 18 is 5 in an escape room with a maximum team size of 6 players).

For multiple team bookings, you will require one adult per each team of underaged players (e.g. if you plan to book 3 x rooms, you will require 3 adults – one per each team). Any team of entirely players under the age of 18 will be turned away and will forfeit any money paid.


c. Student Groups

Student groups who book with us between Mondays and Thursdays benefit from a student discount. Please get in touch with our team at hello@shapeshiftersuk.com to arrange a booking. Please note that we will require every member of your team/group to present a valid student ID card upon arrival that must contain a photo and the dates of your course of study. Failure to provide these will result in being charged the full admission fee.

2 Gameplay & Conduct


a. Late arrivals

Shape Shifters Limited bookings are live events with a scheduled start time and you are responsible for ensuring that all of your group of players arrive at the time stated on your booking confirmation, which is generally 10 minutes before your game/event start time. Events will not be delayed for late arrivals.

If your party has not arrived 15 minutes after your booked game start time, this will be treated as a no-show and we may need to refuse entry to your game. No refund or rescheduling is available for no-shows.

It is your responsibility to make your way to our business premises to play your game at the time stated on your booking confirmation. We do not provide parking or other travel arrangements and any travel information provided on our site is only done so as an aid to planning your visit. We cannot be held responsible for any failure of transport arrangements that result in your booking being a no-show.


b. Intellectual property

No video recordings or photos are allowed inside the escape rooms. You are expected not to use any video/audio recording device during the game (this includes without limitation: mobile phones, microphones and cameras), unless a different arrangement has been made with our venue prior to your booking (i.e. film and production crews, etc.).
If you are a blogger, vlogger, press representative, etc. planning to film or take photos at our venue for review purposes, then please get in touch at hello@shapeshiftersuk.com for permission in advance of your booking day.

We expect you and your group not to disclose any details of the game directly or indirectly to any third party members. Our games are our intellectual property and you are not permitted to use this in any way without our written consent. You accept that any such disclosure or use may constitute an infringement of our intellectual property rights.


c. Respect for our staff

While you are on our premises, you must ensure to conform to our codes and regulations, adopt proper standards of behaviour, and cooperate with our employees. Any customers who are verablly or physically abusive to any member of the Shape Shifters Limited team will have their booking cancelled or ceased early with no refund.

We do not tolerate any kind of bullying or harassment towards our employees and we reserve the right to remove from our premises any person who is violent, abusive, threatening or disruptive or whose behaviour is causing distress to other customers or employees, with no refund for booked or partially played missions.


d. Other restrictions

For health and safety concerns, we can not accept teams larger than the team sizes inside of any game. This includes adults accompanying participants under the age of 18.
Food and drinks are not allowed inside the escape rooms.

We are entitled to charge our customers for any damage which is intentional and/or caused by misuse of company property within the briefing area(s) and the escape room(s).

You will receive instructions before the mission in the form of a briefing given by a game host. After learning the rules and objectives of the mission and receiving the information provided at the briefing, you and your group will participate in the event at your own risk. We are not liable for any damage caused to persons, possessions or materials by your failure to follow the instructions given before the event.


e. CCTV and team picture use

CCTV will be used to monitor you and your team during the course of your mission. This includes audio and video monitoring as it is an essential part of running your game. For regular customers, recordings of your game are stored for 48h with the sole purpose of documenting evidence of illegal behaviour, such as committing wilful damage to company property or harassing members of staff. 

Photographs of you and your team will be taken after the mission, stored on our computer systems and uploaded to a secret link which only you and anyone you choose to share it with, will be able to access. By accepting these Terms and Conditions and permitting our employees to take photographs, you grant unconditional permission for those photographs to be used by us for marketing and promotional purposes. If you do not want your team photograph to be held by us and used in this way, please advise our employee at the time your photo is taken.

3 Pricing and Availability

All game dates and events are released approximately 12 months in advance and can be booked via the Booking section of our website.

We neither represent nor warrant that all options will be available at all times and cannot necessarily confirm availability until confirming your booking. Availability indications are provided on our website, however, such indications may not take into account bookings that have been placed by other customers during your visit to our website.

We make all reasonable efforts to ensure that all prices shown on our website are correct at the time of going online.

We reserve the right to change prices and to add, alter, or remove special offers from time to time and as necessary. Changes in price will not affect any booking that you have already placed.
All prices shown on our website include VAT unless otherwise stated.

4 Making a Booking, Payment & Booking Confirmation

Where a customer is booking tickets on behalf of themselves and other members of a group, that person must be authorised to make the booking on the basis of acceptance of these Terms and Conditions by all persons involved in the booking and by a parent or guardian for anyone under 18 years of age when the booking is made.

Payment for the escape game(s) will be due in full at the time of booking. Price and payment details will be confirmed during the booking process prior to payment and on your booking confirmation. Your chosen payment method will be charged as indicated during the booking and payment process.

Payment can only be made online or in person at our business premises, unless otherwise agreed in writing by emailing us. You are entirely responsible for entering your details correctly on our online booking system.

We accept the following methods of payment on our website where our merchant provider will process your payment card data without it having to be held by us:

• Visa Debit and Credit Card
• MasterCard Debit and Credit Card
• American Express

Booking confirmations shall be sent to you automatically via email and contain our contact details and the following information:

• Confirmation of the mission(s) booked including details of the time and place of the game(s) and the maximum number of players for whom the booking is valid
• Itemised pricing for the mission booked including, where appropriate, taxes and other additional charges
• Any memorabilia purchased on top of the booking
• Travel and parking information
• A link to these terms and conditions

Your booking confirmation is also your ticket to your mission and valid for up to the number of people shown on the booking confirmation. We are able to take payment on site for additional players joining your group, up to the maximum of the noted number of people per room.

Your booking confirmation email is also proof of payment and will gain you entrance to our premises. You may need to present your booking confirmation email either as a print out, or on a mobile device to gain entry.

Without the booking confirmation email you may be denied entry if you have no other proof of identity.


5 Invoice payments


When requested in writing, we also accept payments via bank transfer. In this situation we shall forward you an invoice along with your booking confirmation (which is also your payment link).

Please note that this option is available exclusively to registered businesses booking for team building. If you are not booking on behalf of a business, payment must be finalised before your scheduled game(s)/event using one of the methods mentioned under point 4.

The invoiced price of our missions/events , merchandise or services must be paid in full before the date of your experience otherwise access to the venue may not be granted or your booking might be cancelled.

We reserve the right to claim statutory interest at 8% above the Bank of England reference rate in force on the date the debt becomes overdue and at any subsequent rate where the reference rate changes and the debt remains unpaid in accordance with the Late Payment of Commercial Debts (Interest) Act 1998 as amended and supplemented by the Late Payment of Commercial Debts Regulations 2002.

Along with statutory interest, we also reserve the right to charge you a fixed penalty depending on the amount owed, in accordance with the Late Payment of Commercial Debts Regulations 2013.

6 Promotional codes & vouchers

Discounts, promotional codes and vouchers must be applied at the time of booking and once a booking has been confirmed, no retrospective reduction in price or refund can be given.

Vouchers purchased via our website are valid for 12 months from the date of purchase and can only be redeemed online, upon booking. Vouchers issued by our customer service team (i.e during the rescheduling process) may have other expiration dates.

If you wish to extend the validity of a voucher you can request this by emailing hello@shapeshiftersuk.com and quoting your voucher code.
Vouchers are not refundable in cash or replaceable if lost.

Vouchers are only good for a single transaction; any remaining amount is not exchangeable with cash or another voucher and will be automatically forfeited.
A voucher cannot be used in conjunction with any other Shape Shifters Limited voucher, discount or promotional code.

Any additional cost exceeding the value of the voucher will be paid by you upon redeeming the voucher online.

We reserve the right to change or withdraw the availability of any discount or promotion at any time.

7 Cancellations and rescheduling

The company hosts live experiences and once a booking is confirmed, we cannot accept any cancellations and/or rescheduling requests or offer refunds.
However, we understand that sometimes schedules change and that unexpected and unavoidable things happen. Below are our policies regarding cancellations and rescheduling bookings and other events hosted by the company.

Issuing of vouchers and rescheduling will depend on the number of rooms booked and the amount of lead time given between the initial request to cancel/reschedule a booking and the date of the booking.

a. Escape games or Cocktail Masterclasses
• A voucher will be issued for cancellations up until 72 hours prior to a booking.
• No voucher will be possible for no-shows, incomplete teams or cancellation requests forwarded less than 72 hours prior to a booking, but we will be able to reschedule your booking for a handling fee of £10/room.

b. Any event including a package of combined activities/meeting space
• A voucher will be issued for cancellations up until 7 days prior to a booking
• No voucher will be issued for no-shows, incomplete teams or cancellation requests forwarded less than 7 days prior to a booking, but we will be able to reschedule your booking for a handling fee of £10/room.

8 Your legal rights

As a consumer, you have certain legal rights with respect to the purchase of services. For full details of your legal rights and guidance on exercising them, it is recommended that you contact your local Citizens Advice Bureau or Trading Standards Office.

Nothing in these booking terms and conditions is intended to affect your statutory rights.

Law and jurisdiction

These Terms and Conditions, and the relationship between you and us (whether contractual or otherwise) shall be governed by, and construed in accordance with, Scottish Law.

If you are a consumer, any disputes concerning these Terms and Conditions, the relationship between you and us, or any matters arising therefrom or associated therewith (whether contractual or otherwise) shall be subject to the jurisdiction of the courts of England, Wales, Scotland, or Northern Ireland, as determined by your residency.

If you are a business, any disputes concerning these Terms and Conditions, the relationship between you and us, or any matters arising therefrom or associated therewith (whether contractual or otherwise) shall be subject to the exclusive jurisdiction of the courts of Scotland.

9 Our liability


We accept no liability for consequential losses incurred as the result of the cancellation or premature cessation of a booking under any circumstances. The absolute limit of direct liability relating to anyone booking shall be the full amount paid by the customer for that booking.

Whilst your escape experience is insured both by the venue and public liability held by Shape Shifters Limited, you undertake to act carefully whilst within the experience and will not take unnecessary risks such as climbing on unsafe surfaces that are not designed for that purpose. The game does not require such activities and customers are made aware of that by staff during the briefing. You are responsible for your own safety during the experience.

Nothing in these Terms and Conditions seeks to exclude or limit our liability for death or personal injury caused by our negligence (including that of our employees, agents or subcontractors) or for fraud or fraudulent misrepresentation.

10 Events outside of our control (Force Majeure)


We will not be liable for any failure or delay in performing our obligations where that failure or delay results from any cause that is beyond our reasonable control.
Such causes include, but are not limited to: acts and omissions of landlords, power failure, internet service provider failure, industrial action by third parties, civil unrest, fire, explosion, flood, storms, earthquakes, subsidence, acts of terrorism, acts of war, governmental action, epidemic or other natural disaster, or any other event that is beyond our reasonable control.

In the event of an unforeseeable ‘Act of God’ (e.g. fire, bomb scare, terrorist threat, attack, earthquake, flood, etc.), the company and its staff and managers are not liable for an impeded exit due to being voluntarily locked in a room. You acknowledge that this might delay your exit from the building in the event of such a situation, but that there is an efficient emergency exit strategy and an exit button.

11 Advertising

You permit us, for marketing purposes, to advertise the fact that you use the Service. We may use your name, logo and trademarks in our publicity or marketing materials and you grant us all rights necessary to do this. You may withdraw this permission at any time by emailing a request to hello@shapeshiftersuk.com.

12 Data Protection

Your personal data will be collected and processed by us when agreeing to these Terms & Conditions on site.

We will also use players’ personal data for marketing purposes where consent has been provided.

For more details of our use of personal data please read our Privacy Policy.

These terms and conditions, represent the entire agreement between you and us in relation to any Promotion and the prizes. The invalidity, illegality, or unenforceability of the whole or any part of the terms and conditions or any specific rules does not affect the remainder of these terms and conditions or any specific rules, which will remain in full force and effect. The terms and conditions and the specific rules of any campaign do not create any right or benefit enforceable by any third party.

WEBSITE USAGE TERMS & CONDITIONS

Welcome to our website. If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern Shape Shifters Limited’s relationship with you in relation to this website.If you disagree with any part of these terms and conditions, please do not use our website.The term‘Shape Shifters Limited ’or ‘us’ or ‘we’ refers to the owner of the website.

The term ‘you’ refers to the user or viewer of our website.The use of this website is subject to the following terms of use:

• The content of the pages of this website is for your general information and use only. It is subject to change without notice.

• This website uses cookies to monitor browsing preferences.I f you do allow cookies to be used, the following personal information may be stored by us for use by third parties: [insert list of information].

• Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.

• Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.

• This website contains material which is owned by or licensed to us. This material includes, but is not limited to the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.

• All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.

• Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.

• From time to time, this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).

• Your use of this website and any dispute arising out of such use of the website is subject to the laws of England,Northern Ireland, Scotland and Wales.

WEBSITE DISCLAIMER

The information contained in this website is for general information purposes only. The information is provided by Shape Shifters Limited and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website.

Through this website you are able to link to other websites which are not under the control of Shape Shifters Limited. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them. Every effort is made to keep the website up and running smoothly. However, Shape Shifters Limited takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.

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